Basic Policy on Proper Handling of Specific Personal Information

Enacted January 20, 2016
Revised February 27, 2017
Revised May 25, 2017
Revised June 29, 2020

We have established this basic policy to work as an organization to ensure proper handling of Individual Numbers and specific personal information (hereinafter collectively referred to as “specific personal information”).

1. Name of Business

NTT Urban Development Asset Management Corporation

2. Compliance with Relevant Laws, Regulations,Guidelines, Etc.

We handle specific personal information appropriately in compliance with the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, Act on the Protection of Personal Information, Guidelines for Proper Handling of Specific Personal Information (Businesses) and Guidelines for Proper Handling of Specific Personal Information in Finance Operations (Supplement).

3. Purposes of Use of Specific Personal Information

Our purposes of use of specific personal information are within the following scope of work handling Individual Numbers.

Work related to Individual Numbers of officers and employees (and their dependents; includes work in the righthand column)

Work related to Individual Numbers of officers and employees (and their dependents; includes work in the righthand column)
  • Tax withholding work carried out by employers based on the Income Tax Act
  • Individual resident tax work carried out by employers based on the Local Tax Act
  • Employment insurance work carried out by employers based on the Employment Insurance Act
  • Health insurance work carried out by employers based on the Health Insurance Act (application and payment work)
  • Welfare pension insurance work carried out by employers based on the Welfare Pension Insurance Act (application work)
Work related to Individual Numbers of those other than officers and employees (includes work in the righthand column)
  • Preparation of payment records for compensation and fees based on the Income Tax Act
  • Preparation of payment records for dividends, surplus distribution and fund interest based on the Income Tax Act
  • Preparation of payment records for real estate usage fees, etc. based on the Income Tax Act
  • Preparation of payment records for the transfer of real estate, etc. based on the Income Tax Act

4. Matters Related to Safety Management Measures

We take necessary and appropriate measures to prevent the leakage, loss or damage of specific personal information and otherwise manage it. In addition, when we have employees handle specific personal information, we conduct necessary and appropriate supervision of these employees so that they can safely manage that information.

5. Contact for Questions

Please use the following contact information for inquiries regarding the handling of specific personal information, notification of the purpose of use of specific personal information, requests for disclosure, correction, addition, deletion, suspension of use, elimination, suspension of provision to a third party or complaints.

Name Operations Management Department, NTT Urban Development Asset Management Corporation
Address 1-5-1 Otemachi, Chiyoda Ward, Tokyo 100-0004
TEL 03-6262-9400
Business Hours 9 a.m. to 5:30 p.m. (excluding Saturdays, Sundays, public holidays, etc.)

However, please contact the unitholder registry administrator about inquiries regarding specific personal information related to unitholders. Please use the following contact information for inquiries.

Contact for Inquiries Regarding Specific Personal Information of Unitholders

Name Securities Agency Department, Sumitomo Mitsui Trust Bank, Ltd.
Address 2-8-4 Waizumi, Suginami Ward, Tokyo 168-0063
TEL 0120‐782‐031
Business Hours 9 a.m. to 5:00 p.m. (excluding Saturdays, Sundays, public holidays, etc.)

End