Last modified: April 1, 2023
We have established this basic policy to work as an organization to ensure proper handling of Individual Numbers defined in the “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures” and specific personal information (hereinafter collectively referred to as “specific personal information”).
1. Name of Business
NTT Urban Development Asset Management Corporation
2. Compliance with Relevant Laws, Regulations,Guidelines, Etc.
We handle specific personal information appropriately in compliance with the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures, Act on the Protection of Personal Information and other laws and regulations, Guidelines for Proper Handling of Specific Personal Information (Businesses) Guidelines for Proper Handling of Specific Personal Information in Finance Operations (Supplement) and other guidelines, etc.
3. Purposes of Use of Specific Personal Information
Our purposes of use of specific personal information are within the following scope of work handling Individual Numbers.
Work related to Individual Numbers of officers and employees (and their dependents; includes work in the righthand column)
|Work related to Individual Numbers of officers and employees (and their dependents; includes work in the righthand column)|
|Work related to Individual Numbers of those other than officers and employees (includes work in the righthand column)|
4. Proper Use
We do not use specific personal information in a manner that may encourage or induce illegal or unjust acts.
5. Matters Related to Safety Management Measures
We take necessary and appropriate organizational safety management measures, human safety management measures, physical safety management measures and technological safety management measures to prevent the leakage, loss or damage of specific personal information and otherwise manage it (when handling specific personal information in a foreign country, we take such safety management measures after understanding the system on the protection of personal information, etc. in the foreign country). In addition, when we have employees handle specific personal information, we conduct necessary and appropriate supervision of these employees so that they can safely manage that information. For details of the safety management measures for specific personal information, please use the following contact information.
6. Method for Requesting Disclosure, Etc. of Stored Personal Data Related to Specific Personal Information
For details of the procedures for requests regarding notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, elimination or suspension of provision to a third party of stored personal data related to specific personal information (“requests for disclosure, etc.”), matters regarding required documents and other various procedures, required method of identification and method of our response, please use the following contact information. In addition, disclosure or notification of the purpose of use of stored personal data may incur a prescribed fee.
7. Contact for Questions
Please use the following contact information for inquiries regarding details of the measures which we have taken to ensure safe management of specific personal information and the handling of specific personal information, notification of the purpose of use of stored personal data related to specific personal information, requests for disclosure, correction, addition, deletion, suspension of use, elimination, and suspension of provision to a third party or complaints.
|Name||Corporate Administration Department, NTT Urban Development Asset Management Corporation|
|Address||1-5-1 Otemachi, Chiyoda Ward, Tokyo 100-0004|
|Business Hours||9 a.m. to 5:30 p.m. (excluding Saturdays, Sundays, public holidays, etc.)|
However, please contact the unitholder registry administrator about inquiries regarding specific personal information related to unitholders. Please use the following contact information for inquiries.
Contact for Inquiries Regarding Specific Personal Information of Unitholders
|Name||Securities Agency Department, Sumitomo Mitsui Trust Bank, Ltd.|
|Address||2-8-4 Waizumi, Suginami Ward, Tokyo 168-0063|
|Business Hours||9 a.m. to 5:00 p.m. (excluding Saturdays, Sundays, public holidays, etc.)|
8. Name, Address, and Title and Name of Representative of Entity Handling Personal Information
|Name||NTT Urban Development Asset Management Corporation|
|Address of Head Office||1-5-1 Otemachi, Chiyoda Ward, Tokyo|
|Title and Name of Representative||Yutaka Torigoe, President and CEO|